Releasing Information to Advisors
If you wish to authorize your primary application to release application information about your application to NYU's prehealth advisor, indicate "Yes" when your application service asks you about "advisor release." NYU's advisors have met requirements established by application services and are bound by confidentiality. When you agree to release your application to advisors, the information provided to them includes your personal/demographic information, standardized test scores, GPAs, the names and types of your recommenders, the names of any other schools you have attended, the schools to which you have applied and what action those schools have taken, and the status of your application with the application service. We strongly encourage students to release their applications to NYU's advisors, since doing so helps prehealth advisors to counsel future applicants and evaluate programs. Please note that prehealth advisors can only discuss your application with you, including advising during your application year and advising regarding possible reapplication, if you have agreed to release your application to advisors.
Reporting your Course Work
All primary applications will require you to document your course work in a very detailed and prescriptive way. Please refer to the relevant section of your application service's instruction manual for step-by-step instructions on how to complete this part of your application properly.
As part of reporting your coursework, your application service will ask you to classify the course according to a pre-set list of categories determined by the application service. Course classification requires each applicant to review the content of their courses, not just the department in which the course is offered, to arrive at a reasonable classification for each course. (For example, you might classify a statistics course taken in a department other than mathematics as a mathematics course.) You should feel confident in using your judgment to classify courses according to their primary content (that is, 51% or more of the course) on your own. Please note that Preprofessional Advising Center DOES NOT maintain a list of course classifications, and we encourage you to reference departments' websites and course syllabi if you cannot recall the primary content of the course from memory.
Application services provide thorough guides to course classification that meet their own individual standards. Some commonly-used applications' guides are linked below, but applicants to other application services should consult the relevant services' instruction manuals for more detail.
Sending Your Official Transcript
Please know that problems with transcripts are the number one cause of processing delays and missed application deadlines; please review relevant section of your application service's manual carefully. The Office of the Registrar is responsible for maintaining University records. You will work directly with the Office of the Registrar -- not the Preprofessional Advising Center -- to request the release of your NYU official transcript. The mailing address of NYU's Registrar:
105 East 17th Street
New York, NY 10003
NOTE: We advise students to wait until all Spring grades have been recorded on their transcripts before submitting transcript requests to NYU's Registrar.
Special notes for AMCAS applicants
The "Main Menu" of the AMCAS application allows you to create an AMCAS Transcript Request Form to share with the registrars at schools from which AMCAS requires official transcripts. Any time you request an official transcript for AMCAS, be sure to inform the Registrar that the AMCAS Transcript Request Form should be attached to the transcript when it is sent. AMCAS is not responsible for transcripts that cannot be matched to your application due to the omission of an AMCAS Transcript Request Form.
NYU’s Registrar now offers an electronic transcript option through the National Student Clearinghouse. The National Student Clearinghouse maintains its own database of schools and other educational organizations, such as application services or credentialing boards. Currently, AMCAS is the only centralized application service for health professional schools available in their listings, and AMCAS encourages students to use electronic transcripts whenever they are available. Applicants to other centralized application services may need to use paper transcripts.
AMCAS applicants may request electronic transcripts via Albert in much the same way that paper transcripts are requested. The electronic transcript request form will ask for contact information and your enrollment status at NYU. You will then be prompted to select the type of recipient your transcript will be sent to; AMCAS applicants should choose “Educational Organization (other than a school),” and then “Other” under FERPA Compliance. On the next screen, you will select AMCAS from the list of approved recipients, and then supply your AAMC ID number as well as your AMCAS Transcript ID number. The AMCAS Transcript ID number can be found on your AMCAS Transcript Request Form.
Types of Letters
The type of letter that NYU creates is called a "Committee Letter." This type of letter is authored by a prehealth committee or prehealth advisor and intended to represent your institution’s evaluation of you.
DO NOT list the names of the writers who submitted individual letters of recommendation to the Preprofessional Advising Center in your AMCAS application. These recommendations will be forwarded with your NYU Committee Letter; noting the names of each recommendation writer separately in your application will give admissions personnel the false impression that these letters will arrive separately. Read more about NYU's Committee Letter of Evaluation
Documenting your NYU Study Away Experience
Degree-earning NYU students must create a discrete entry in the "Schools Attended" section to properly document their time spent abroad at an NYU site within AMCAS, and should refer to these instructions on how to do this. Applicants to other services should consult their instruction manuals for further information on documenting study away coursework. You do not need to request a separate transcript for courses taken at NYU's study away sites, as your courses and grades taken at NYU's global location will be noted on your primary transcript.
Documenting your NYU English Proficiency Exam
NYU students may not have to include their English Proficiency Exam in the coursework section, depending on their application services. For instance, AMCAS does not require zero-credit exams to be entered. However, if you do enter it, you should select the Special Course Type of "Exempt" and enter "P" or "F" as the Grade. After selecting "Exempt", no option for Credit Hours will be available.
- Students applying to osteopathic programs through AACOMAS should document their English Proficiency Exam as if it was Advanced Placement credit. Refer to the AACOMAS instruction manual for details.
Documenting Institutional Action
All primary application services require applicants to certify whether they have been the recipient of any institutional action by any college or medical school for unacceptable academic performance or conduct violation. If you have been subject to such action, your application will provide you with space to provide a short statement describing the nature of the incident. If you have been subject to an institutional action, we strongly advise you to speak with a preprofessional advisor in advance of completing a primary application. Note that if you become the subject of an institutional action following the submission of your primary application, it is your responsibility to inform the professional schools to which you have applied of this new action.
If you are unsure about whether any actions are documented on your record at NYU, we advise you to consult with your home school's dean's office (for academic violations) or the Office of Student Conduct and Community Standards (for conduct violations) to confirm the details of your record before meeting with a preprofessional advisor.
Your primary application will ask you to declare only one state as your legal residence, and it is this state that will be used by programs to determine if you are considered an in-state or out-of-state applicant to their schools. Establishing and demonstrating state residency varies by state and by school. Some professional school websites describe the state-specific policies that govern residency issues that relate to their instititon. If state residency information is not readily available on the school's website, you should contact the school directly to learn how to validate, establish, or re-establish state residency. Examples of state residency information pages for several medical programs are provided below:
Managing Your Email Accounts
Most communications from application services and individual schools will be electronic. The email addresses that you provide in your primary and secondary applications should be consistent, and the account should be checked regularly. Monitor and alter your spam folder and filters so that you never miss an important message.
Email communication should be from professional or school based email accounts, such as your NYU address. If you prefer to use another address for your applications, keep that address current with the Preprofessional Advising Center as well. Update your contact information in Albert by logging into Student Center, scrolling down to “Personal Information,” and selecting “Email Addresses” from the drop-down menu. The next screen will allow you to add a personal/secondary email address, and designate it as your preferred address. Doing this will ensure that you receive important communications throughout the application cycle as well as event announcements for applicants. Changes made in the Albert system will automatically migrate to your AdviseStream account within 24-48 hours.
Post-Submission Application Updates
We advise applicants to make certain that they have thoroughly reviewed and proofread their applications prior to submitting them. Note that, while entrance exam scores can be reported after the initial submission of an application, very little of the other application data can be edited post-submission. AMCAS applicants, for instance, may only update the following sections of the application after submission:
- Required and Alternate IDs
- Name, including Full Legal Name, Preferred Name, and Alternate Names
- Contact Information including Permanent and Preferred Mailing Addresses
- Alternate Contact Information
- Date of Birth, Birth Address, and Sex
- Letters of Evaluation
- New MCAT testing date
- Add Medical Schools and change existing Program type (deadlines, fees, and restrictions apply)
- Release of application information to your pre-health advisor
Consult your application service's instruction manual to be sure which fields, if any, may be updated post-submission.
Requesting a Dean's Certification
Some health professions programs may request a Dean's Certification, a form or letter that verifies a student's educational and disciplinary record at an institution. See the instructions here for more information on requesting a Dean's Certification.